Frequently Asked Questions: Daily Report Check-in Settings
Below are frequently asked questions about configuring and managing your Daily Report Check-in Settings in Standupify. These answers will help you understand how to customize your daily standups, manage participants, and control report delivery within Google Chat.
Frequently asked questions
How do I customize the questions for my daily standup?
You can customize the questions in the 'Questions' section of the Daily Report Check-in Settings. Simply edit the text fields for 'What did you do yesterday?', 'What will you do today?', and 'What (if anything) is blocking your progress?', then click 'Save'.
When will Standupify send out the daily check-in questions?
The bot sends out daily check-in questions based on the 'Days of the week' and 'Start time' you configure in the 'Schedule' section. You can see how this translates to different 'Team Timezones' for your participants.
How can I manage who participates in a specific daily report?
In the 'Participating Users' section, you'll find a list of team members. Each user has a toggle switch that allows you to activate or deactivate their participation in that particular daily report check-in.
Where will the daily standup summary report be published?
You can choose the destination in the 'Summary Report' section. Options include 'Personal message' (sent individually to each participant) or to a specific 'Space' in Google Chat. If 'Space' is chosen, you select the target space from a dropdown.
Can I change the time for the daily summary report?
Yes, in the 'Summary Report' section, there is a 'Summary time' field where you can specify the exact time for the bot to compile and send out the summary report. This is separate from the question start time.
How do I activate, deactivate, or delete a daily report check-in?
At the bottom of the settings page, under 'Manage Check-in', you'll find buttons to 'Activate' (if currently deactivated), 'Deactivate' (if active), or 'Delete check-in'. Deleting is a permanent and irreversible action.
What is the 'Check-in members can see only own responses' toggle for?
This toggle, found in the 'General' settings, controls the visibility of responses. When enabled, team members can only see their own standup responses, promoting individual focus before the consolidated summary is shared.
How do Team Timezones work for scheduling?
The 'Team Timezones' display helps you understand the local time for your team members when the check-in questions are sent or the summary report is published. This ensures you can schedule effectively for a distributed team, showing you the equivalent local times for each participant.
What happens if I delete a check-in?
Deleting a check-in is a permanent and irreversible action. It removes the check-in entirely from your team's settings and deletes all associated data for all users. It cannot be recovered once deleted.
How do I ensure the bot can post to a Google Chat Space?
If you select 'Space' as the summary report destination, you'll see a 'Summary space' dropdown. If the bot isn't already in your desired space, there will be a '+ Add bot to the space' link to guide you through integrating the Standupify bot into that specific Google Chat Space.
